Microsoft Outlook For Mac Signature

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You can change the default signature that automatically appends to every email you send. You can also update an existing email signature. Here's how:

Change the default signature for all outgoing messages

  • Microsoft Support. Change or update an email signature in Outlook for Mac. Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac More.
  • Sep 02, 2015 Office 365 consumer subscribers can get the new Outlook for Mac by going to their My Account page. For people who already have Office for Mac 2011 and Outlook for Mac 2011 installed on their Mac, check out this help article for guidance.

  1. On the Outlook menu, click Preferences.

  2. Under Email, click Signatures.

  3. Under Choose default signature, select the account you want to use as your default signature for new messages and replies and forwards.

Update an existing email signature

As before, to open the signature editor, navigate to Outlook Preferences Signatures, and either create a new signature (by clicking on the + button) or edit an existing one (by clicking on the Edit button). For Outlook for Mac 2019, 2016 and 2011, In an email message, select Options Security Digitally Sign Message. Finish composing your message, and then click Send.

  1. On the Outlook menu, click Preferences.

  2. Under Email, click Signatures.

  3. Under Signature name, click the signature you want to change.

  4. Under Signature in the right pane, update your signature.

Modifying this control will update this page automatically

Microsoft Outlook Mac Html Signature

Mail User Guide

Outlook 365 Mac Signature

You can create prepared text, called a signature, to include when you send email messages. For example, you can create one signature for your work email and another signature for your personal email.

Create signatures

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. In the left column, select the email account where you want to use the signature.

    If All Signatures is selected when you create a signature, you’ll need to drag the new signature to an email account before you can use it.

  3. Click the Add button below the middle column.

  4. In the middle column, type a name for the signature.

    The name appears in the Signature pop-up menu when you write a message.

  5. In the right column (the preview), create your signature.

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    You can use the Edit or Format menus in Mail to change the font or layout, turn text into links, or check spelling. To add an image, drag it into the preview area.

If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” checkbox.

Delete signatures

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. Select a signature in the middle column, then click the Remove button .

When you delete a signature from All Signatures, it’s deleted from any account that uses it.

Automatically add a signature to emails

You can choose a signature to automatically add to messages you send.

  1. In the Mail app on your Mac, choose Mail > Preferences, then click Signatures.

  2. Select an account in the left column.

  3. Click the Choose Signature pop-up menu, then choose a signature.

    If you have more than one signature for an account, Mail can automatically alternate between them—choose At Random or In Sequential Order from the pop-up menu.

Microsoft Outlook For Mac Signature

If you want to stop having a signature automatically added to your messages, click the Choose Signature pop-up menu, then choose None.

Add a signature to emails yourself

  1. In the Mail app on your Mac, click the Signature pop-up menu in the message you’re writing.

  2. Choose a signature.

    If you don’t see an expected signature in the pop-up menu, choose Edit Signatures to open Signatures preferences and verify the signature is in the account.

Outlook For Mac Signature Problems

Remove a signature from emails

  1. In the Mail app on your Mac, in a message you’re writing, click the Signature pop-up menu.

  2. Choose None.

Depending on how a recipient’s mail server handles signatures, your signature may appear as an attachment or image to the recipient.

If you use iCloud Drive on your Mac and other devices, your signatures are automatically updated and available on those devices. See Use iCloud Drive to store documents.

If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. You can also use the Preview app to fill out and sign PDF forms.